National Association of State Retirement Administrators

Position Information

Executive Secretary I
The salary range for this position is 
$55,640.00 - $74,547.20 Annually

This is an "at-will" position. The appointed candidate will serve at the discretion of OCERS General Counsel and will be required to enter into an "at-will" agreement.

Established in 1945, the Orange County Employees Retirement System (OCERS) provides retirement, death, disability, and cost-of-living benefits to retirees of the County of Orange and certain County districts. Serving approximately 48,000 members, OCERS is governed by a ten-member Board of Retirement that is responsible for managing a $21 billion dollar fund. 
OCERS mission is to provide secure retirement and disability benefits with the highest standards of excellence.
OCERS vision is to be a trusted partner providing premier pension administration, distinguished by consistent, quality member experiences and prudent financial stewardship.
  • Open and Transparent
  • Commitment to Superior Service 
  • Engaged and Dedicated Workforce 
  • Reliable and Accurate
  • Secure and Sustainable
The Orange County Employees Retirement System (OCERS) is seeking an Executive Secretary I to provide direct administrative support to the full Senior Executive team consisting of five C-Suite executives. This position will report to OCERS General Counsel. The incumbent will assist OCERS Legal Division, Senior Executives, and OCERS Board of Retirement and its committees with performing a wide variety of administrative duties in support of the day-to-day operations of OCERS.

The successful candidate will possess the following attributes and qualities.
  • Provide secretarial assistance for the General Counsel, other OCERS Senior Executives, and the team members of the Legal Division
  • Assist with Board and Committee meetings
  • Organize and prepare meeting space and order food and beverages for Board and Committee meetings
  • Finalize and assemble agenda information for Board and Committee meetings and upload it to electronic servers
  • Attend Board and Committee meetings to record and transcribe minutes
  • Interpret and apply administrative and departmental policies, laws, and rules with particular reference to the activities of the office
  • Type, compose, and edit correspondence, memos, legal briefs, reports, PowerPoint presentations, charts, policies, and procedures
  • Maintain the calendar for the Legal Division
  • Organize and maintain electronic and hard files for the Legal Division 
  • Oversee incoming mail for the Legal Division
  • Copy, scan, and distribute documents
  • Handle travel arrangements and prepare expense forms for OCERS Board Members, Senior Executives, and team members of the Legal Division
  • Assist the Executive Secretary II and other Administrative team members with their duties as necessary
  • Assist the Legal Analyst as Clerk of the Hearing Officers as necessary
  • Assist the Legal Analyst with intake, logging, and processing of requests under the Public Records Act
  • Perform other duties as assigned
Position: Executive Secretary I
Organization: Orange County Employees Retirement System
Location: Santa Ana,  CA 
United States
Salary: $55,640.00 - $74,547.20
Posting Start Date: 2/3/2023
Date Posted: 2/3/2023
The minimum qualifications required for entry into the classification are as follows: 

Must have at least one (1) year of experience that demonstrates the knowledge and abilities defined above. College-level secretarial or clerical training may be substituted for the required experience on the basis of three-semester units of college for each month of experience.

The ideal candidate will have progressively responsible secretarial and administrative experience and experience working in a fast-paced organization as an executive secretary or executive assistant in support of high-level management and/or public officials.

The ideal candidate will possess the abilities listed below:
  • Anticipate/forecast the needs of the Legal Division, OCERS Senior Executives, and team members
  • Organized, detail-oriented, accurate, flexible, and dependable
  • Proficiency in MS Office Suite applications (Advanced Outlook, Word, Excel, and PowerPoint) 
  • Familiarity with on-line case access and eFiling procedures for courts in California
  • Confidence in communicating and interacting with high-level executives, board members, public officials, and stakeholders
  • Demonstrate confidentiality when dealing with sensitive information 
  • Maintain composure and sensitivity at all times
  • Demonstrate initiative

OCERS offers a competitive benefits package that includes a choice of several health plans, vacation and healthcare leave, and paid holidays. Additionally, OCERS has a retirement plan which has reciprocity with the Public Employees Retirement System (PERS). Participation in a deferred compensation plan is also available. OCERS also offers a $10,000 annual Educational and Professional Reimbursement.

Only on-line applications with the completed supplemental questions will be accepted for this opportunity. For additional information and to apply, please visit

OCERS, as an Equal Employment Opportunity employer, encourages applicants from diverse backgrounds to apply.   
Status: This listing expires on: 4/4/2023
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Organization Information
Orange County Employees Retirement System
2223 E Wellington Ave Suite 100

Santa Ana,  CA 92701
United States
Felicia Durrah