The operation of a state retirement system is overseen by a retirement system director or administrator and other professional staff. Some of the operations functions are described briefly below:
Accounting and reporting: Staff are responsible for ensuring that plan financial information is collected and produced in accordance with industry standards;
Audit: Staff are responsible for making sure that internal policies and procedures, as well as external regulations, are followed.
Benefits distribution: Staff verify and calculate benefits, and distribute payments to retirees and survivors.
Information technology: Staff develop and maintain computer and software systems that aid in record-keeping, communications, and benefits distribution.
Membership: Staff are responsible for enrolling new members in the retirement system and updating and maintaining member records throughout their career with the participating entity.
State retirement systems carry out the policies enacted by plan sponsors, or in some cases, craft internal policies for system operations or benefit delivery. Some examples of state policies with application to retirement systems are listed below:
Retirement plan options for State University faculty and staff: In some states it is mandatory for university faculty and/or staff to participate in the statewide retirement system. In other states, select groups may decide to join an optional retirement program.
Retirement programs for charter school employees: States differ with respect to their inclusion of charter school employees in the state retirement system. In some states it is mandatory that these employees participate in the state system while in other states it is available as an elective option.
Forfeiture of Retirement Benefits: Some states stipulate certain conditions that may lead to the forfeiture of pension benefits for a covered employee. In some cases the conditions are established in statute, and in other cases the retirement system board has authorized discretion with respect to forfeiture. Some states have no laws or policies governing forfeiture of benefits.
Resolution 2003-05 - Public Pension Systems - Operational Risks of Defined Benefit and Related Plans and Controls to Mitigate those Risks
Resolution 2012-01- Public Employee Retirement System Accounting Standards & Actuarial Methodologies
Resolution 2011-02 - Ethics Policies and Disclosure Requirements of State and Local Retirement System Staff, Trustees and Service Providers
Roll Call (members-only)